Please contact us if you have any questions or need help with the process: [email protected]

For 2024, we will be using for our registration and communication platform. This will make signing up for Stephenson County Fair easier and keep all your information stored in one place! Don’t worry – creating an account on EventHub is completely free.

To register for our event this year, follow these steps:

  1. Click this link to go to our Showcase Page on EventHub:
  2. Add the booth type you want to your cart from the Pricing Box and click the “Proceed to Checkout” button.
  3. You will be prompted to create an account or log-in if you have previously created an eventhub account. Then, you can continue through checkout!
  4. At checkout, you will be able to purchase add-ons, complete your profile application (please include pictures for advertising), and lastly, select your preferred payment method (check or credit card). 
  5. Submit your order! Note:  If approved, we will email an invoice that will come from Quickbooks. You will be able to pay with a credit card or mail a check.

Click this link for a tutorial to help you through submitting your order:

Other perks located in your Hub: you will have access to download/print your invoice, access documents, upload your COI, send me messages, see your booth assignment and other logistics leading up to the event.

Be sure to bookmark and save your log-in (username and password) to your browser to easily be able to revisit your orders and complete next steps! Once your order is approved, you can send us paperwork, access your invoice, send us messages, and view your logistics info/booth assignment all from your Order Summary. All communication will be done on the EventHub platform. This tutorial will show you the possibilities:

If you get stuck or have questions, don’t panic! The Customer Success Team at EventHub is available to you to answer your account or feature related questions and help you get started on their platform. If you need help, don’t hesitate to reach out to them at [email protected]. Please direct all of your event related questions to the event organizer.

As always, I am here to help you through the process, and if you really don’t feel comfortable, feel free to stop by the office (M-Th 9am-12pm) and I can get you all set up!

Download Vendor Packet Here

One-day booths are available!

We will be offering one day booths again this year! See the schedule below

  • Tuesday: Government Organizations (e.g. Cities/Villages, Libraries/Schools)
    • We are inviting our public servants, cities, villages, county, and state agencies to have a booth where the public can come and interact.
  • Wednesday: Non Profits
    • We will be showcasing area non-profits so they can educate fair-goers as to what their organization offers the community. 
  • Thursday: Clubs/Service Organizations
    • This the day that Clubs/Service Organization can share with the community what they are doing and how people can join or contribute to their organization.
  • Friday/Saturday: Stephenson County Small Businesses & Service Businesses (e.g. Personal Care, Plumbers, Electricians, etc)
    • Small Business & Service Businesses Day.  Stephenson County Fair Association knows that as a small business, it is hard to man a booth for the entire fair week. That is why we are offering the opportunity to be at the fair for just one day to give you the opportunity to let the community know about your service business! For a discounted price, you can have a one or two day booth and showcase your business to the fair attendees. There are limited spots, so make sure you sign up today to secure your spot! 

Be a part of our Shop Local Row!

One of the new attractions at the fair in the last few years is the addition of a local shop row in our bustling community area of the fair! We offer affordable DAILY rates so that small businesses can afford to set up at the fair, even if it’s just for one day!

We are looking for vendors, especially local vendors, to showcase the amazingly diverse and unique goods available in Stephenson County and North West Illinois! Direct sales are not allowed in this area, but are welcomed in the commercial building.